Records from design and building firms, on terms you set

Design and construction firms keep a long written record of each project, from first drawing to handover:

• Drawing sets, models and their revisions
• RFIs and submittals between trades and designers
• Coordination logs and change orders
• Bids, estimates and subcontractor comparisons
• Daily logs and punch lists

The estimates you prepare show your pricing. Leave out the estimating files if you would rather hold that back. Anything that stays has its owner, trade partner, supplier and site names replaced, addresses included.

Projects with security limits on their drawings or site details can be left out entirely. You mark them, and they never reach the copy.

A contract may restrict some drawings and models, or the owner may hold them. These can be left out one project at a time. You and your counsel decide whether any of them fit your contracts. Legal advice on this is not something we give.

Ask for the estimate first. On the short call, name the platforms that hold your project history and the jobs that must stay out. Preparation waits until the list is settled with you. Your originals stay put, and you see a sample first before anything is released. Nobody asks for passwords.

Buyers get the project records you approved, prepared as a copy. A common case is the trail from an RFI to its answer, the change order and the updated plan, every owner, trade and site name swapped for a placeholder. Seeing how hundreds of questions like that were resolved is what makes construction history useful to an AI lab. Your current working files are left alone, and entry to your project system is never needed at any step.